Ryder is committed to protecting personal data. We take your privacy seriously and ask that you read this notice carefully as it contains important information on how and why we collect, store, use and share personal information, your rights in relation to your personal information and how to contact us and supervisory authorities in the event you have a complaint.
Personal data is any information relating to an identified or identifiable living person. Ryder processes personal data for several purposes, and the means of collection, lawful basis of processing, use, disclosure and retention periods for each purpose may differ.
Ryder collects, uses and is responsible for certain personal information about you. When we do so, we are regulated under the General Data Protection Regulation 2018 which applies across the European Union and the United Kingdom post Brexit and we are responsible as controller of that personal information for the purposes of those laws.
How We Use Your Information
As an employer, Ryder needs to keep and process information for normal employment purposes.
The information we hold, and process will be used for our management and administrative use only. We will keep and use it to enable us to run the business and manage our relationship with you effectively, lawfully and appropriately, during the recruitment process, whilst you are working for us, at the time your employment ends and after you leave. This includes using information to enable us to comply with employment contracts, to comply with any legal requirements, pursue the legitimate interests of the company and protect our position in the event of legal proceedings. If you do not provide this data, we may be unable in some circumstances to comply with our obligations and we will tell you about the implications of that decision.
As a company pursuing architectural service activities, we may sometimes need to process your data to pursue our legitimate business interests, for example to prevent fraud, administrative purposes or reporting potential crimes. We will never process your data where these interests are overridden by your own interests.
Much of the information we hold will have been provided by you, but some may come from other internal sources, such as finance or team leaders, or in some cases, external sources, such as references.
The sort of information we hold includes contracts of engagement and any amendments to it, correspondence with or about you, contact and emergency contact details, information needed for equal opportunities monitoring policy, financial records and data, records relating to your company history, other performance measures and, where appropriate, disciplinary and grievance records amongst other requirements.
You may inevitably be referred to in many company documents and records that are produced while carrying out your duties and the business of Ryder.
Where necessary, we may keep information relating to your health and safety. This information will be used to comply with our health and safety and occupational health obligations.
Where we are processing data based on your consent, you have the right to withdraw that consent at any time.
In addition, we may monitor computer and telephone use within our premises.
We will only disclose information about you to third parties if we are legally obliged to do so or where we need to comply with our contractual duties to you.
We may transfer information about you to other group companies for purposes connected with your engagement or the management of the company’s business for awards and business development purposes.
In limited and necessary circumstances, your information may be transferred outside of the European Union and the United Kingdom or to an international organisation to comply with our legal or contractual requirements. We have in place safeguards including data mapping and regulation policies to ensure the security of your data. The criteria used for determining how long your data will be stored for is detailed in our GDPR data map.
If we intend to process your personal data for a purpose other than that which it was collected, we will provide you with information on that purpose and any other relevant information.
Under the GDPR and The Data Protection Act 2018 (DPA) you have several rights regarding your personal data. They include the rights to fair processing of information and transparency over how we use your personal information, access to your personal information, the erasure of personal information concerning you in certain situations and personal information you have provided to us in a structured, commonly used format and the right to transmit that data to a third party in certain situations.
You have the right to request from us access to and rectification or erasure of your personal data, the right to restrict processing, object to processing as well as, in certain circumstances, the right to data portability.
You have the right to lodge a complaint to the Information Commissioner’s Office if you believe Ryder have not complied with the requirements of the GDPR or DPA regarding your personal data.
Identity and Contact Details
Ryder is the controller and processor of data for the purposes of GDPR and the DPA.
If you have any concerns as to how your data is processed you can contact the finance director or communications director.
Changes to Privacy Notice
We may change this privacy notice from time to time.